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Providing alternative text descriptions for images used in a document is an essential part of digital accessibility. Alt text can be entered in similar ways in applications like MS Word, PowerPoint, Acrobat PDF, and in Canvas. The alt text should relate to the purpose of the image rather than be a complete description of everything in the photo. Try to keep the alt text brief to around 125 characters as some accessibility checkers will flag alt text that’s too long as an issue. Sometimes it can

Many of us work with digital documents in the course of our everyday work. But how do we make those documents accessible to the widest possible audience? A place to start is to get familiar with the accessibility checkers available in MS Office apps like PowerPoint and Word and the checker in Adobe Acrobat Pro. These checkers list accessibility issues in a document and provide advice about how to correct them.