Overview
Secure Print is a method to print to Xerox machines that requires a PIN to be entered to retireve a senstivite print job. Accounting codes can be used to track who prints.
Both these technologies have been superseded by Follow Me Print (FMP), and new Xerox copier replacements should have FMP if Secure Print or Accounting is desired. Follow Me Print simplifies printing by releasing jobs when a BuckID is swiped at the printer.
Contents
Procedure
Ensure that the Xerox Printer is added with a Xerox driver from support.xerox.com THIS WILL REQUIRE ADMIN ELEVATION
This can be confirmed by looking in System Settings > Printers and Scanners and then selecting the Xerox Printer and looking under the Kind listing. If the listing is the model of the printer, the driver is installed.
If the listing is Generic xxx. then the Xerox driver is not installed.
Open a webpage or document that you wish to print. Click File, then Print, bringing up the following window.
Select any of the Xerox printers from the dropdown menu. We need to create a Printing Preset that includes unique accounting codes. In order to accomplish this, you might need to click "Printer Options" at the bottom of the print menu. Select Xerox Features.
In the options that appear, where it says Normal Print, change to Secure Print.
A box will appear where you'll need to type in your 5-digit printing code twice (note: If you were hired after August 2015, your code will be 9 digits).
We're now done configuring this preset. In order to save it for future use, go back to the print menu, click the Presets menu, and choose Save Current Settings as Preset. You can name the preset anything you wish.
In this case, I used Xerox Default.
Click Print to send the print job to the printer. The first time you print to any of the other Xeroxes, you'll need to specify the preset we've created. It will remember this setting per printer after it's used. If you have trouble printing Adobe PDFs, this is because of how Adobe designed their print menu, which ignores our presets by default. To fix this, each time you print a PDF, you must click Printer Setup in the bottom left corner of the print menu, and there you can choose your preset, then click print to return to the Adobe print menu, then click Print there. The only other workaround is to print PDFs using Preview rather than Adobe Reader or Acrobat.
Ensure that the Xerox Printer is added with a Xerox driver from support.xerox.com THIS WILL REQUIRE ADMIN ELEVATION
This can be confirmed by looking in System Settings > Printers and Scanners and then selecting the Xerox Printer and looking under the Kind listing. If the listing is the model of the printer, the driver is installed.
If the listing is Generic xxx. then the Xerox driver is not installed.
Open a webpage or document that you wish to print. Click File, then Print, bringing up the following window.
Select any of the Xerox printers from the dropdown menu. We need to create a Printing Preset that includes unique accounting codes. In order to accomplish this, you might need to click "Printer Options" at the bottom of the print menu. Select Xerox Features.
In the drop down menu at the top, select Advanced.
Click the Accounting button at the bottom.
Select Xerox Standard Accounting.
If you will only ever use one accounting code, uncheck "Print Time Prompt".
Where it says Default User ID, type in your printing code, and click OK to confirm these changes and then OK on Xerox Features menu.
We're now done configuring this preset. In order to save it for future use, you should click the Presets menu, and choose Save Current Settings as Preset. You can name the preset anything you wish.
In this case, I used Xerox Default.
Click Print to send the print job to the printer. The first time you print to any of the other Xeroxes, you'll need to specify the preset we've created. It will remember this setting per printer after it's used. If you have trouble printing Adobe PDFs, this is because of how Adobe designed their print menu, which ignores our presets by default. To fix this, each time you print a PDF, you must click Printer Setup in the bottom left corner of the print menu, and there you can choose your preset, then click print to return to the Adobe print menu, then click Print there. The only other workaround is to print PDFs using Preview rather than Adobe Reader or Acrobat.